Comparison · Scanwiz or Wawibox
Scanwiz vs. Wawibox: inventory management or purchasing platform?
Wawibox combines a price comparison for dental supplies with materials management. Scanwiz is inventory management for materials, equipment and inspections: scan manufacturer barcodes with any smartphone, no label printer. Here’s what both vendors publish themselves – with sources.
As of September 28, 2026 · Sources & method · All comparisons
Wawibox according to its pricing page and help center, retrieved 09/28/2026. Scanwiz in US dollars, Wawibox in euros.
At a glance
Two vendors from Germany, two approaches.
Both host in Germany and track batches and expiry dates. They differ in focus, hardware, getting started and stocktaking.
Where the focus lies
Inventory management for materials, equipment and inspection dates – for practices, labs, care and businesses in any industry.
Purchasing: price comparison across 200+ suppliers and 200,000+ products, plus the Wawibox Pro materials management – mainly for dental practices and dental labs.[1]
What you scan with
How you get started
Sign up yourself, import your Excel list, test free for 14 days – no credit card.
Consultation, setup by a Customer Success Manager, €299 setup fee. The Pro version can’t be trialled.[1]
How you count
Stocktaking at the shelf by scan: full count, cycle count, spot check or blind count, offline too.
Inventory list by cut-off date and downloadable count sheets; deviations are booked manually.[8]
The shelf test
Four steps, two ways of working.
How a pack moves from goods receipt to stocktaking – and what you hold in your hand at each step. Described according to both vendors’ help pages.
- 01
Goods receipt
The delivery arrives.
Scanwiz
Scan the manufacturer barcode, confirm the quantity, capture batch and expiry date.
SmartphoneWawibox Pro
Match the order in Wawibox, take over batch number and shelf life; HIBC codes can be checked.[1]
BrowseriPhone - 02
Labelling
So that items can be scanned later.
Scanwiz
Existing manufacturer barcodes stay in use. Only items without a code, or locations, get a QR label.
Label optionalWawibox Pro
Print a Wawibox label – per pack, per pack content or once at the location, e.g. for gloves.[5]
Dymo LabelWriterLabel rolls - 03
Taking items out
In the treatment room.
Scanwiz
Scan the pack, confirm the quantity. The batch is recognised and booked out.
Smartphone or scannerWawibox Pro
Scan the Wawibox label with the scan app. Offline, withdrawals are synced later.[4]
iPhone / iPod touch - 04
Stocktaking
Once a year – or more often.
Scanwiz
Count at the shelf by scan, blind and offline too. Several people count in parallel; deviations are checked against a tolerance.
SmartphoneWawibox Pro
Open the inventory list for the cut-off date, download the count sheet, book deviations manually as put-away or withdrawal.[8]
BrowserCount sheet
ScanwizThe smartphones your team already has – iPhone or Android. Existing scanners keep working.
Wawibox ProiPhone or iPod touch and a Dymo LabelWriter. Both are available as an optional hardware package for €349.[1]
Feature comparison
Feature by feature.
Based on Wawibox’s pricing page, product pages and help center, and our own pages. What we couldn’t verify is marked “not documented” – for both vendors.
| Criterion | Scanwiz | Wawibox |
|---|---|---|
| Pricing & getting started | ||
| Entry plan | Starter$49/monthup to 500 items | Basis€0[1]Marketplace and price comparison; inventory features only in Pro |
| Inventory management with batches | Growth$165/monthup to 2,000 items | Pro€29.90/month[1] |
| One-off costs | Personal onboarding included in the Growth plan | €299 setup fee, optional €349 hardware package[1] |
| Item limit | 500 / 2,000 / as needed | Not stated on the pricing page |
| Users | Unlimited, in every plan | Not stated on the pricing page |
| Trial | 14 days free, no credit card | Pro can’t be trialled; product demo available[1] |
| Billing & cancellation | Monthly or annually (10% discount); cancel anytime | Annual invoice by direct debit or bank transfer; cancellable at the end of the subscription month, overpayments refunded[1] |
| Purchasing | ||
| Price comparison & marketplace | Not offered | 200+ suppliers, 200,000+ products, basket optimiser[1] |
| Order suggestions | Minimum quantity per item, shopping list by supplier | Based on minimum and optimal stock, with a suggested quantity[1] |
| Goods receipt | Booking in by scan, capture batch and expiry right away | |
| Scanning & labels | ||
| Scanning devices | iPhone, Android, tablet, desktop; USB and Bluetooth scanners | |
| Manufacturer barcodes | EAN, GS1-128, Data Matrix and more; the batch is recognised when scanning | |
| Own labels | QR labels for items and locations, where needed | |
| Batches & documentation | ||
| Batches & expiry dates | Stock, location, expiry date and purchase price per batchfrom Growth | Batch documentation and expiry date managementPro[1] |
| EU MDR | Technical basis: batch-level bookings, history, exports. Whether that’s enough for the MDR, we’ll check with you. | Advertised as MDR-compliant batch documentation[1] |
| Transfer to practice software | Not documented | |
| In-house traceability | Who received what from which batch – people, rooms, projects | Via batch labels in the patient documentation[7] |
| Safety data sheets & documents | Not documented | Safety data sheets, own documents, dangerous goods declaration[1] |
| Cost centres | Not documented | At product and device level[1] |
| Stocktaking & operation | ||
| Stocktaking | Full count, cycle count, spot check and blind count; tolerances; several people count in parallel | Inventory list by cut-off date, downloadable count sheets, manual correction[8] |
| Working offline | Captured offline, transferred automatically | Scan app switches to offline mode automatically; expiry check and notifications aren’t available offline[4] |
| Locations & sites | Unlimited, from site down to bin | |
| History & reports | Every booking with time, user, quantity and destination; export as Excel, CSV, PDF | Stock movements, consumption statistics, spending and savings, data export[1] |
| Beyond the materials store | ||
| Assigning equipment | To people, rooms, vehicles, projects – with return and history | Not documented |
| Maintenance & inspections | Templates, intervals, reminders, bulk inspection, records | Not documented |
| Material requests by the team | Catalog, reservation, pickup with signatureBusiness | Not documented |
| API | Documented REST APIBusiness | Not documented |
| AI assistants (MCP) | AI Connect for ChatGPT, Claude, Cursor | Not documented |
| Data & support | ||
| Server location | Certified data centers in Germany | Germany[1] |
| Support | Personal onboarding from Growth; help center and video library | Phone and chat, personal contact, follow-up training included[1] |
| Industries | Practices, labs, care, trades, hospitality, warehousing, industry | Dental practices and dental labs, also medical practices[10] |
Scanwiz information from the Scanwiz pricing overview and feature pages. Wawibox information with source number, retrieved September 28, 2026. Prices as stated by the vendors: Scanwiz in US dollars, Wawibox in euros.
In detail
Three points, looked at more closely.
Sterile swabs · 3 batchesScanwiz
Sample data for illustration. The oldest batch is at the top.
Batches & expiry dates
Both track batches. The way there is different.
Wawibox takes over batch numbers and shelf-life dates at goods receipt and prints batch labels on request. Their barcode can be transferred with a scanner into practice software such as DS-Win, Z1, Charly or Evident – a real strength for patient-related documentation in dental practices.
In Scanwiz, every batch is its own stock with expiry date, location and purchase price. When you scan the manufacturer’s pack, the batch is recognised and booked along with it. In a recall, you see which person, room or project received something from the batch.
- Days remaining with traffic light and expiry alerts
- What expires first is at the top and is issued first
- Eight batch reports, export as Excel, CSV or PDF (from Growth)
- In the same systemScanwizWawibox
- Consumables & batches
- Purchasing with price comparison
- Issuing equipment to people and rooms
- Maintenance & inspections
- Material requests by the team
- Stocktaking by scan, blind too
- REST API and AI assistants
Wawibox according to its pricing page and help center[1][8]. Legend as in the table above.
Beyond the materials store
A practice holds more than consumables.
Wawibox focuses on materials that are bought and used up – with price comparison, ordering platform and documentation. For equipment, inspection dates or material requests, Wawibox doesn’t describe any features.
Scanwiz keeps all of that in one system: consumables with batches, equipment assigned to people or rooms, maintenance with reminders and records. Anyone who books doesn’t need their own license.
- Issue, take back and track equipment and assets
- Inspection dates that flag themselves – with records on the object
- Query your stock via an AI assistant (AI Connect, MCP)
Costs per year, list prices
| Plan | Year 1 |
|---|---|
| Wawibox Pro12 × €29.90 + €299 setup | €657.80 |
| Wawibox Pro with hardware packageplus €349 for iPhone, printer, labels | €1,006.80 |
| Scanwiz Starterup to 500 items, no batches · $529.20 billed annually | $588 |
| Scanwiz Growthup to 2,000 items, with batches · $1,782 billed annually | $1,980 |
From year 2, the Wawibox setup fee no longer applies: €358.80 per year. Wawibox according to its pricing page[1]. Scanwiz in US dollars, Wawibox in euros, without conversion.
Costs
On running costs, Wawibox is cheaper. That belongs here too.
Wawibox Pro costs €29.90 a month. On top come a one-off €299 for setup and – if there’s no suitable iPhone and Dymo printer – €349 for the hardware package. For a dental practice that documents batches, Wawibox is therefore cheaper in year one than Scanwiz Growth.
What you pay more for with Scanwiz: no dedicated hardware and no label printing for withdrawals, stocktaking by scan, equipment and inspection dates in the same system, API and AI integration. And you can test for 14 days first whether it works in your day-to-day.
Decision guide
Which tool suits you?
An honest comparison also says when the other tool is the better choice.
Scanwiz fits if …
- you want to scan manufacturer barcodes instead of printing Wawibox labels.
- your team works with Android, iPhone or existing scanners.
- you want to test first – 14 days, no credit card, no setup appointment.
- equipment, inspection dates and material requests should go into the system alongside materials.
- stocktaking should run at the shelf by scan, including blind counts.
- you work outside dentistry: medical practice, care, lab or the businesses behind them.
Wawibox may fit if …
- you run a dental practice or dental lab and purchasing takes up most of the time.
- prices should be compared across many dental depots and online retailers.
- batches should be transferred by label into DS-Win, Z1, Charly or Evident.
- you want guided setup and are happy working with an iPhone and a label printer.
- the lowest monthly price is what tips the balance.
Both work: the Wawibox marketplace is free.
Any practice can use the price comparison in Wawibox’s Basis plan free of charge.[1] If you buy there and run your stock in Scanwiz, you order at a good price via the marketplace and book the delivery into Scanwiz by scan. There’s no technical connection between the two; you use them side by side.
Switching from Wawibox
Move without relabelling.
Your item list from Wawibox is the template for Scanwiz. In the Growth plan, we set up categories, locations and the first profiles with you during personal onboarding.
- 01
Export
Wawibox exports your item list with name, stock and packaging unit.[9]
- 02
Import
You bring in items, categories, locations, quantities and values via Excel import.
- 03
Scan
Manufacturer barcodes work straight away. Where there’s none, you print QR labels for items or locations.
- 04
Count
The first stocktake in Scanwiz doubles as your opening balance – per batch and location.
FAQ
Scanwiz or Wawibox – answered briefly.
Is Scanwiz an alternative to Wawibox?
Yes, with a different focus. Wawibox combines a price comparison for dental supplies with the Wawibox Pro materials management. Scanwiz is inventory management for materials, equipment and inspection dates that works with any smartphone and with manufacturer barcodes. Both track batches and expiry dates and host in Germany.
How much does Wawibox Pro cost compared with Scanwiz?
According to its pricing page, Wawibox Pro costs €29.90 a month, plus a one-off €299 for setup and an optional €349 for a hardware package. Scanwiz starts at $49 a month for up to 500 items (Starter); batches and expiry dates are included from Growth at $165 a month. On running costs, Wawibox is cheaper; in return, Scanwiz includes stocktaking by scan, equipment management and inspection dates, among other things, and needs no dedicated hardware.
Do I need an iPhone and a label printer for Scanwiz?
No. Scanwiz runs on iPhone and Android, on tablets and in the browser; existing USB or Bluetooth scanners keep working. You can scan manufacturer barcodes such as EAN, GS1-128 or Data Matrix directly. You only need QR labels for items without a code or for locations. According to its system requirements, Wawibox Pro works with an iPhone or iPod touch and a Dymo label printer.
Can both document batches and expiry dates?
Yes. Wawibox advertises its batch documentation as MDR-compliant and offers batch labels for practice software such as DS-Win, Z1, Charly and Evident. From Growth, Scanwiz keeps every batch with its own stock, expiry date, location and purchase price and shows in a recall who received which batch. Whether that is enough for your specific regulations, we’re happy to look at together with you.
Can I try Wawibox Pro first?
According to Wawibox, no: only the free Basis plan is freely accessible; a consultant shows the Pro version in a demo. You can test Scanwiz free for 14 days with no obligation, no credit card and no setup appointment.
Where is the data stored with Wawibox and with Scanwiz?
Both in Germany. Wawibox states Germany as its server location; Scanwiz is hosted in certified data centers in Germany and operated in compliance with the GDPR.
Do both work without an internet connection?
Yes. The Wawibox Pro Scan app switches to offline mode automatically and syncs withdrawals later; according to its help center, expiry checks and notifications aren’t available offline. In Scanwiz, scans and bookings are captured locally offline and transferred automatically once there’s a connection again – including during stocktaking.
Can I switch from Wawibox to Scanwiz?
Yes. Wawibox exports your item list with name, stock and packaging unit. You bring it into Scanwiz via Excel import, scan the manufacturer barcodes from then on and use the first stocktake as your opening balance.
Can I keep using the Wawibox price comparison?
Yes. The Basis plan with marketplace and price comparison is free at Wawibox. You can buy there and run your stock in Scanwiz. There’s no technical connection between the two.
How up to date is the information on this page?
As of September 28, 2026. All information about Wawibox comes from its pricing page, product pages and help center; the sources are listed at the end of the page. Prices and features can change. If you spot a mistake, write to us – we’ll correct it.
Sources & method
We only compare what the vendors publish themselves. All information about Wawibox was retrieved on September 28, 2026 from wawibox.de, content.wawibox.de, the Wawibox help center and the App Store; these sources are in German. Scanwiz information comes from our pricing overview and feature pages, such as batch management, stocktaking, the barcode scanner and equipment management.
If we couldn’t verify a feature, it is marked “not documented” in the table – for both vendors. We don’t take promotions into account. Wawibox is a trademark of caprimed GmbH; this page is not affiliated with Wawibox. If you spot a mistake, write to us – we’ll correct it.
- Wawibox – Preispläne (German) – Basis and Pro plans, setup fee, hardware package, feature list, trial options, billing, server location.
- Wawibox – Systemvoraussetzungen (German) – Data center in the browser, scan app on iPhone or iPod touch, Dymo LabelWriter.
- Wawibox Hilfe – Hardware für Wawibox PRO (German) – Dymo LabelWriter and scan app for iOS.
- Wawibox Hilfe – Offline Modus der Scan App (German) – Automatic offline mode, later synchronisation, limitations.
- Wawibox Hilfe – Artikel etikettieren (German) – Wawibox labels per pack, pack content or location.
- Wawibox Hilfe – Chargendokumentation / MDR (German) – Guides for DS-Win, Z1, Charly, Evident and teemer.
- Wawibox Hilfe – Chargenetiketten (German) – Transfer of batch numbers into external systems such as patient management.
- Wawibox Hilfe – Inventur durchführen (German) – Inventory list by cut-off date, count sheets, manual correction.
- Wawibox Hilfe – Exportieren einer Artikelliste (German) – Export with name, stock and packaging unit.
- App Store – Wawibox Pro Scan (German) – Scan app for iPhone and iPod touch; aimed at practices and labs.
- Wawibox Hilfe – Wawibox Pro (German) – Goods receipt, PaperEDI, locations, transfers, cost centres.
Over 250 customers already trust Scanwiz
Scan what’s already on the pack.
14 days free – no credit card and with the smartphones your team already has. Or let us walk you through Scanwiz in a personal demo.
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