How to use Scanwiz – step by step.

Scanwiz is cloud-based inventory and stock management software. It is built for businesses that manage materials, tools and assets in their own storage – in trades and industry, construction, medical practices, hospitality, or warehousing and logistics. Stock is booked by scanning barcodes or QR codes, in the web app in your browser and in the app for iOS and Android. For an overview, see All features.

Registration takes a few minutes. There is no installation and no IT project: you create categories and storage locations and can start capturing items right away. The fastest way in is to follow the videos above in the order 01 to 04.

Yes. Scanwiz can be tested free of charge and without obligation for 14 days – no credit card and no payment details required. Start your free trial here.

No. Scanwiz runs in the cloud and therefore in any current browser. For work on the move there is also the app for iOS and Android – same data, just mobile. You will find the App Store and Google Play links at the very top of this page.

The Scanwiz interface is available in English, German and French – handy for teams with international staff.

Yes. The Excel import loads items, categories, storage locations and quantities from a spreadsheet instead of you capturing everything by hand. You can also export stock and movements back to Excel at any time. Why moving away from spreadsheets pays off is shown in Excel inventory vs. Scanwiz.

Yes. The video tutorials on this page take you through the setup step by step, and our support team helps via the contact form. From the Growth plan there is also personal onboarding, where we set up categories, storage locations and the first profiles together with you.

Starter costs €45 per month for up to 500 items, Growth €145 per month for up to 2,000 items. Business with the full range of functions is available on request. Paying annually saves you 10%. All details are in the pricing overview.

Users and storage locations are unlimited in every plan. The plans differ only in the number of managed items and the range of functions – so you do not pay per seat, and the whole team can book.

Starter: variants, assignments, stocktaking and offline mode. Growth: additionally self-checkout, batch management, purchasing & orders, reporting and personal onboarding. Business: the full version including Scanwiz AI Connect, material requests, organisational units, single sign-on and the REST API.

With monthly payment, Scanwiz can be cancelled monthly – there is no long minimum term. If your stock grows or you need more functions, talk to us and we will find the right plan.

An item is the master record. Variants are versions of the same item, for example glove sizes or colours. Batches are deliveries or production lots of the same item that are tracked separately – with batch number and expiry date, essential wherever traceability or shelf life matters. Variants are included from Starter, batches from Growth; learn more about batch management.

Categories give your stock an order and determine how you filter and evaluate it later. It pays to think them through before creating the first items – reorganising them afterwards means extra work.

Yes, the number of storage locations is unlimited in every plan. You can map sites, rooms, racks and bins – and also run vehicles or construction sites as storage locations. Transfers between two locations are booked by scanning.

Consumables are withdrawn and used up, so stock decreases. Assets such as tools, devices or laptops are assigned to a person or a project and usually come back – which is why assignment is the focus for them. Learn more about equipment management.

Yes. You can store photos and documents such as data sheets, manuals or inspection reports on an item. Everything that belongs to an item is then in one place – on mobile in the app, too.

The common 1D codes such as EAN-13, EAN-8, UPC, Code 128, GS1-128, Code 39 and ITF-14, plus 2D codes such as QR Code, Data Matrix, PDF417 and Aztec. The code type is detected automatically, you do not have to select anything beforehand. Learn more about the barcode scanner.

No, the camera on your smartphone or tablet is enough. Existing hardware scanners can stay in use: devices that register as a keyboard (via USB or Bluetooth) work in the web app through the “External scanner” input.

Existing codes – such as the manufacturer’s or wholesaler’s EAN – can be used straight away. For everything else, Scanwiz generates QR labels that you print and attach. Alternatively you register standard barcode labels on the item.

Yes. In batch scanning the scan window stays open after every code and the cart keeps filling. You correct quantities in the overview at the end, and everything is booked together.

Yes, offline mode is included in every plan. Scans and bookings are captured locally on the device and transferred automatically as soon as there is a connection again – in basement stores, cold rooms or on site.

With self-checkout, employees book their own withdrawals by scanning at an issue point, such as the store counter – without anyone from the store having to stand next to them. Every withdrawal is still linked to a person. Self-checkout is included from the Growth plan.

Time, user, item, quantity and storage location as well as – where maintained – batch, serial number and project. The full history is kept and can be analysed and exported.

Through assignments: you book tools, devices or workwear onto a person or project by scanning, and back again on return. The item profile always shows who has what and since when. Assignment is already included in the Starter plan. Handovers can also be documented with a digital signature and handover receipt.

Yes. You set a minimum stock level for items. When stock falls below it, the item lands on the shopping list, grouped by supplier. From there you create the order, track its status and book the goods receipt back into stock. Purchasing & orders are included from the Growth plan.

With material requests: employees request material directly in Scanwiz, the store sees the request, picks it and books the issue. Notes, shouting across the yard and chat messages are no longer needed. Material requests are included in the Business plan.

Yes. With the maintenance & inspections module you set up recurring maintenance and inspections for devices, tools and assets and keep track of due dates.

Digitally and scan-based: counting is done in the app right at the shelf – as a full count, cycle count, spot check or blind count, also by several people in parallel. Tolerances in percent and pieces make sure only real deviations go to approval, and a count can be paused at any time. Stocktaking is already included in the Starter plan; learn more about the stocktaking software.

The dashboard shows stock levels and what needs attention at a glance. The reporting area, from the Growth plan, analyses stock movements, consumption and stock development and helps you plan resupply.

Yes. Stock, movements and stocktaking results can be exported to Excel, and stocktaking results also as CSV or PDF – for example for year-end closing or for your accounting team.

Exclusively in certified data centres in Germany, GDPR-compliant. Details are in our privacy policy.

Yes. User roles let you define who may view, book or correct stock – for example, temporary staff can withdraw items but cannot change stock levels. This applies consistently across the web app, mobile app and API, and tenant separation keeps your data strictly apart from other customers’ data.

Yes. The Business plan includes a documented REST API and single sign-on, so Scanwiz can be connected to existing systems such as an ERP.

Yes, via Scanwiz AI Connect. Using MCP, you connect Scanwiz to AI assistants such as ChatGPT, Claude or Cursor and ask questions about your stock in plain language. Access is read-only by default. AI Connect is included in the Business plan.

Scanwiz focuses on materials, tools and assets in your own storage. Sales, invoicing, shipping and accounting are not part of it, and there are no ready-made connectors to shop or accounting systems. Those tasks stay in the systems you use for them – connected via the REST API if needed.