Comparison · Scanwiz or inFlow Inventory
Scanwiz vs. inFlow Inventory: everyone on the team books – no licence per head.
inFlow is strong at order management: sales, purchasing, shipping and a B2B portal in one place. Scanwiz is the inFlow alternative for businesses that want material and tools in their own stockroom under control – with unlimited users, data hosted in Germany and an offline mode. Everything about inFlow comes from inFlow’s own publications – with sources.
Data as of 6 October 2026 · Sources & method · All comparisons
At a glance
Scanwiz as an inFlow alternative: six differences that matter.
Both manage stock by smartphone scan, offer a 14-day trial without a credit card and connect AI assistants via MCP. After that, they go separate ways.
Who can book
What getting started costs
Public plans at €45 or €145 a month. Sign up yourself, import your Excel list, get going.
$99 to $699 a month, billed annually. From the Core plan up, an onboarding package with a one-time fee of $499 is mandatory.[1]
Batches & expiry dates
Included from Growth: separate stock per batch, remaining shelf life and expiry alerts.
Lot numbers and expiry dates are an add-on at $39 a month and only included in the Max plan.[1]
Without signal
Offline mode in the app: bookings are captured locally and synced once you’re connected again.
According to the help centre, the web, Windows and mobile apps access your data as long as you have an internet connection.[5]
Tools & inspections
Assign tools to people, vehicles and sites with a signature, plus inspection and maintenance intervals with reminders.
Check-out and check-in of assets with user and location.[2] Inspection dates and maintenance intervals are not documented.
Where your data lives
Certified data centres in Germany.
On Microsoft Azure, no location is stated; backups run several times a day in multiple locations worldwide.[4]
Cost calculator
What does the inFlow alternative cost in your first year?
Run the numbers on the inFlow alternative: set how many items you manage and how many people book. For inFlow, the calculator automatically picks the cheapest plan from the published price table – including team members, add-ons and onboarding.
Determines your Scanwiz plan. In inFlow, products are unlimited on every plan.
Everyone with their own login – in the stockroom, the office or on site.
Scanwiz
Starter
–in the first year
inFlow Inventory
–
–in the first year
List prices as published, as of 6 October 2026. inFlow in USD billed annually, Scanwiz in EUR without the 10% annual discount – no currency conversion.[1] Not included: volume discounts for team members from Pro, additional locations, hardware and taxes.
Day to day
An inFlow alternative built for stockrooms and tools, not shipping.
inFlow comes from trade: quotes, orders, invoices, shipping labels, a B2B portal and connections to Shopify, Amazon, QuickBooks or Xero.[1] If you sell and ship goods, you get a lot in one place.
Scanwiz starts where material and tools move inside your own business: withdrawals by scan, handing out to people and sites with a signature, inspection dates on the asset, stocktaking at the shelf – even without signal. And because users cost nothing extra, everyone who takes something books it.
- Any smartphone or tablet, plus USB and Bluetooth scanners
- Book offline, synced automatically once you’re back in signal
- User roles and permissions, the same in the web app and mobile app
Feature comparison
inFlow alternative compared: twenty criteria in detail.
Based on inFlow’s pricing page, product pages and help centre. Anything not stated there is marked “not documented” – not as missing.
| Criterion | Scanwiz | inFlow Inventory |
|---|---|---|
| Getting started & cost | ||
| Price | €45 / €145 per month | Lite $99, Core $299, Pro $499, Max $699 per month, billed annually[1] |
| Users | Unlimited in every plan | 2 / 5 / 10 / 20 per plan, more at $29 per month each[1] |
| Setup | Self-service, Excel import; personal onboarding from Growth | Onboarding package mandatory from Core, $499 one-time[1] |
| Trial | 14 days, no credit card | 14 days, no credit card[1] |
| Contract | Cancel anytime | Monthly or annual, annual 20% cheaper; refund within the first 30 days[1] |
| Stock & material | ||
| Items | Up to 500 / 2,000 items per plan, Business beyond that | Unlimited on all plans[1] |
| Locations | Locations and bins with QR codes | Lite 1 without sublocations, Core 5, unlimited from Pro; more at $39 per month[1] |
| Batches & expiry dates | From Growth: stock per batch, expiry alerts | Add-on $39 per month, included in Max[1] |
| Reorder point & reordering | Reorder point per item and location, order list | Low-stock alerts, recommended reorder points, one-click POs[1] |
| Stocktaking | Four types by scan, blind and offline too | Stock counts on web and in the app[1] |
| Material requests from the team | Catalogue, reservation, pick-up with signature Business | Not documented |
| Tools & equipment | ||
| Issuing to people | Assigned to person, vehicle or site – with return | Asset check-out and check-in with user and location[2] |
| Handover with signature | Digital signature, PDF receipt on the profile | Not documented |
| Maintenance & inspection dates | Intervals by calendar or operating hours, reminders, records | Not documented |
| Technology & data | ||
| Scanning | Any smartphone, USB and Bluetooth scanners | Phone camera; own Android scanner and label printer in the inFlow shop[3] |
| Working offline | Captured offline, synced automatically | Access with an internet connection, according to the help centre[5] |
| Data processing | Data centres in Germany | |
| AI assistants (MCP) | AI Connect | MCP server from Pro, otherwise $49 per month add-on[1] |
| Sales, invoicing, shipping | Not offered | Quotes, orders, invoices, shipping labels, B2B portal[1] |
| Shop & accounting integrations | REST API Business; no ready-made connectors | Shopify, Amazon, WooCommerce, QuickBooks Online, Xero and more[1] |
On par14-day trial without a credit card · scanning with the phone camera · stocktaking in the app · reorder points · AI connection via MCP[1][7]
“Since introducing Scanwiz, we have a much better handle on material management: stock levels are traceable at any time, and withdrawals and deliveries are documented properly.”
Decision guide
Which solution fits your business?
When Scanwiz is the right inFlow alternative – and when inFlow is the better choice. That’s part of an honest comparison.
Scanwiz fits if …
- everyone who takes material should book it – without a licence per head.
- tools and equipment are managed with handovers, signatures and inspection dates.
- batches and expiry dates should be included without an add-on.
- people book in basements, containers or on site without signal.
- your data should be hosted in Germany.
inFlow fits if …
- you sell and ship goods – with quotes, invoices, shipping labels and a B2B portal.
- you need to connect Shopify, Amazon, WooCommerce, QuickBooks Online or Xero.
- you manufacture and need bills of materials – that’s inFlow Manufacturing from $169 a month.
- you want to buy scanners and label printers from the same vendor.
- only a few people need to book.
inFlow offers unlimited scanning too – as Stockroom.
inFlow Stockroom is a separate scanning app from $69 a month with unlimited scanning users and two admins. According to the pricing page, it has no reordering, no costing or sales features and no lot numbers.[1] If you only need to scan stock in and out, it’s worth a look.
Switching from inFlow
Move over in an afternoon.
Switching to an inFlow alternative doesn’t have to be a project: your product list from inFlow is the template for Scanwiz. On the Growth plan, we set up categories, locations and the first profiles together with you in a personal onboarding.
- 01
Export
inFlow exports products and stock levels as a CSV file.[1]
- 02
Import
Open the file in Excel and bring in items, categories, locations, quantities and values via Excel import.
- 03
Scan
Manufacturer barcodes work straight away. Where there isn’t one, print QR labels for items or locations.
- 04
Count
The first stocktake by scan checks the imported figures and becomes your opening stock.
FAQ
Scanwiz as an inFlow alternative – quick answers.
How much does inFlow Inventory cost?
According to the pricing page, inFlow Inventory costs $99 a month billed annually (Lite, 2 team members), $299 (Core, 5), $499 (Pro, 10) or $699 (Max, 20). Each additional team member costs $29 a month. From Core, an onboarding package with a one-time fee of $499 is mandatory, and lot numbers and expiry dates cost an extra $39 a month up to the Pro plan.
How much does Scanwiz cost by comparison?
Scanwiz costs €45 a month for up to 500 items and €145 for up to 2,000 items, each with unlimited users and a 10% discount for annual payment. Batches and expiry dates are included from Growth. You can try it free for 14 days, without a credit card.
Can I use inFlow offline?
inFlow describes access via web, Windows and the mobile app as long as there is a working internet connection; it does not document an offline mode for the cloud version. Scanwiz captures bookings offline and syncs them automatically once you are connected again.
Where is inFlow data stored?
inFlow names Microsoft Azure as its infrastructure, with backups several times a day in locations worldwide, and states GDPR compliance and SOC 2. It does not name a server location. Scanwiz processes data in data centres in Germany.
Is inFlow available in other languages?
According to inFlow’s help centre, there are partial translations into French, Spanish and Chinese, available only in the Windows app. Missing labels can be translated yourself via an export file.
Can I switch from inFlow to Scanwiz?
Yes. inFlow exports data as CSV. Open the file in Excel and bring items, categories, locations, quantities and values into Scanwiz via Excel import. Your first stocktake by scan then becomes the opening stock.
How current is this information?
As of 6 October 2026. All details about inFlow come from inflowinventory.com, its pricing page and help centre; sources are listed at the end of the page. If you spot a mistake, let us know.
Sources & method
We only compare what inFlow publishes itself: pricing page, product pages and help centre, retrieved on 6 October 2026. Details on Scanwiz come from our pricing page and feature pages, such as asset management, batch management and stocktaking.
inFlow states prices in USD, Scanwiz in euros; we don’t convert. inFlow is a trademark of Archon Systems Inc.; this page is not affiliated with inFlow. If you spot a mistake, let us know – we’ll correct it.
- inFlow – Pricing – Lite, Core, Pro and Max plans with prices and team members, add-ons (lot numbers, serial numbers, API and MCP, Stockroom), onboarding packages, feature table, 14-day trial, refund, Microsoft Azure, GDPR and SOC 2.
- inFlow – Asset tracking software – Signing equipment in and out, recording location, quantity and user.
- inFlow – Mobile apps – Phone camera as scanner, lot numbers in the app, inFlow Smart Scanner and label printer.
- inFlow Learning Center – Is inFlow secure? – Microsoft Azure, separate databases, backups several times a day in multiple locations worldwide, GDPR.
- inFlow Learning Center – How can I view my data? – Access via web, Windows and mobile app as long as there is an internet connection.
- inFlow Learning Center – inFlow in other languages – Partial translations into French, Spanish and Chinese, only in inFlow for Windows.
- inFlow – Home page – AI Report Assistant, MCP connection, support from Toronto and Lisbon, own hardware.
More than 250 customers already trust Scanwiz
A login for everyone. At no extra cost.
14 days free with your material, your tools and your whole team – no credit card. Or let us show you Scanwiz in a personal demo.
4.9 out of 5 stars from more than 120 verified customer reviews
