Comparison · Scanwiz or Inventory ONE
Scanwiz vs. Inventory ONE: the same idea, from a quarter of the price.
Inventory ONE manages equipment, tools and consumables by app and QR code – from €179 a month for 500 items, paid annually in advance. Scanwiz is the Inventory ONE alternative for businesses that want the same from €45 a month: unlimited users, batches and sizes, offline mode and monthly cancellation. Every claim about Inventory ONE is sourced.
Data as of 10 October 2026 · Sources & method · All comparisons
At a glance
Scanwiz as an Inventory ONE alternative: six differences.
Both come from Germany, store data in German data centres, offer unlimited users and manage tools, equipment and consumables by smartphone. The differences are price, billing, and how batches, sizes and offline work are handled.
What it costs
€45 a month for up to 500 items, €145 for up to 2,000.
€179 a month for up to 500 items, €349 up to 4,000, €699 up to 10,000.[1]
How you pay
Cancel monthly, 10% off for annual payment.
Prices apply to annual payment in advance. Monthly payment is mentioned, but its price is not published.[1]
Without signal
Offline mode in the app: bookings and stocktakes carry on and sync as soon as there is signal again.
An offline mode is not documented.[3]
Batches & sizes
From Growth, stock per batch with expiry date; variants with their own stock per size and version.
Consumables with minimum stock and alerts.[2] Batches, expiry dates and variants are not documented.
Scanning
Smartphone camera, plus USB and Bluetooth scanners for the stockroom and issuing.
QR codes, barcodes and NFC tags by smartphone, with no extra hardware.[3]
What each plan includes
Clear limits by item count; batches from Growth, REST API on Business.
According to the comparison table, stocktaking, sets and workflows are paid add-ons on Basis, and the REST API up to Pro. The pricing page is contradictory here.[1]
Cost calculator
What does your inventory management cost in the first year?
What does the Inventory ONE alternative cost by comparison? Set how many items and devices you manage and how many people book. Both providers charge by item count, not by user.
Determines the plan with both providers.
Users are unlimited with both Scanwiz and Inventory ONE.
Scanwiz
Starter
–in the first year
Inventory ONE
–
–in the first year
List prices as published on inventory-one.com and by Scanwiz, as of 10 October 2026, in euros – Scanwiz excluding VAT; Inventory ONE’s pricing page doesn’t say whether VAT is included. Inventory ONE quotes monthly prices for annual payment in advance.[1] Not included: add-on modules, QR and NFC labels, hardware and taxes.
Day to day
Tools, materials and inspections – even offline.
Inventory ONE is strong when lots of equipment goes to lots of people and projects: the recipient confirms each handover, reservations and inspection dates run in the app, and NFC tags can be scanned even where no code is visible.[2][3]
As an Inventory ONE alternative, Scanwiz offers the same core at a fraction of the price – and goes further on materials: batches with expiry dates, PPE in every size, order lists per supplier and stocktaking at the shelf, even in a basement without signal. Everyone who takes something books with their own login.
- Any smartphone or tablet, plus USB and Bluetooth scanners
- Book offline, sync automatically once there is signal again
- Set up yourself via Excel import, cancel monthly
Feature comparison
Inventory ONE alternative: twenty criteria in detail.
Based on the pricing, home and feature pages of inventory-one.com. Anything not stated there is marked “not documented” – not as missing.
| Criterion | Scanwiz | Inventory ONE |
|---|---|---|
| Getting started & cost | ||
| Price | €45 / €145 a month | €179 / €349 / €699 a month, paid annually in advance[1] |
| Users | Unlimited on every plan | Unlimited on every plan[1] |
| Contract term | Cancel monthly | Prices for annual payment; monthly price not published[1] |
| Trial | 14 days, no credit card | |
| Stock & materials | ||
| Scanning | Smartphone, tablet, USB and Bluetooth scanners | QR code, barcode and NFC by smartphone[3] |
| Locations | Unlimited: shelf, vehicle, site box | Sites, rooms and projects[2] |
| Minimum stock | Per item, variant and location, with order list | Consumables with minimum stock, alerts by app and email[2] |
| Variants (e.g. PPE sizes) | Separate stock per size and version | Not documented |
| Batches & expiry dates | From Growth: stock per batch, expiry alerts | Not documented |
| Stocktaking | Four types by scan, including blind and offline | Digital stocktaking; an add-on on Basis according to the table[1] |
| Reservations by the team | Catalogue, reservation, pickup with signature Business | Reservations on every plan[1] |
| Order list per supplier | From Growth, generated from minimum stock | Not documented |
| Tools & equipment | ||
| Issuing to people | Assign to person, vehicle, site – with return | To employees, projects, locations and external people; confirmed by the recipient[2] |
| Handover with signature | Digital signature, PDF receipt on the profile | Digital signatures according to the pricing page[1] |
| Inspections & maintenance | Intervals per device, reminder, checklist, record | |
| Technology & data | ||
| Working offline | Captured offline, synced automatically | Not documented |
| Data processing | Data centres in Germany | Data centres in Germany, GDPR[2] |
| Languages | German, English, French | German, English, French, Italian[2] |
| Data import | Excel import | Excel import[2] |
| AI & integrations | AI Connect (MCP); REST API on Business | REST API an add-on on Basis and Pro; MCP not documented[1] |
On parGerman vendor · Data centres in Germany · Unlimited users · Minimum stock with alerts · Inspection dates with reminders[1][2]
“Since introducing Scanwiz, we have a much better handle on material management: stock levels are traceable at any time, and withdrawals and deliveries are documented properly.”
Decision guide
Which solution fits your business?
When Scanwiz is the right Inventory ONE alternative – and when Inventory ONE is the better choice. That’s part of an honest comparison.
Scanwiz fits if …
- you want to manage up to 500 items for €45 instead of €179 a month.
- you’d rather pay monthly than a year in advance.
- PPE in sizes, batches or expiry dates need to be tracked.
- people book in basements, containers or on sites without signal.
- USB or Bluetooth scanners are used in the stockroom alongside phones.
Inventory ONE fits if …
- equipment should be scanned by NFC tag, for example inside control cabinets.
- you need reservations from the smallest plan.
- you manage more than 2,000 and up to 10,000 items on one fixed-price plan.
- teams should chat in the app and store workflows.
- the interface is also needed in Italian.
Between 500 and 2,000 items?
This is where the price gap is biggest: Scanwiz Growth costs €145 a month, Inventory ONE Pro €349 with annual payment.[1] The cost calculator above shows what that means for your first year.
Getting started with Scanwiz
Set up your stock in an afternoon.
Switching to an Inventory ONE alternative doesn’t have to be a project: your equipment list – from Inventory ONE, from Excel or from your supplier – becomes the template for Scanwiz. On the Growth plan, we set up categories, locations and the first profiles with you during a personal onboarding.
- 01
Prepare your list
Put your items with name, category, barcode and quantity together in an Excel sheet.
- 02
Import
Bring in items, categories, locations, quantities and values via Excel import.
- 03
Scan
Existing barcodes work straight away. Where there isn’t one, print QR labels for items or locations.
- 04
Count
The first stocktake by scan checks the imported figures and becomes your opening stock.
FAQ
Scanwiz as an Inventory ONE alternative – quick answers.
How much does Inventory ONE cost?
Inventory ONE costs €179 a month for up to 500 items (Basis), €349 for up to 4,000 (Pro) and €699 for up to 10,000 (Big), each with unlimited users. Prices apply to annual payment in advance; the pricing page gives no price for monthly payment.
How long can I test Inventory ONE?
According to the pricing page, 7 days free and without a credit card; elsewhere on the same page it says 14 days. You can test Scanwiz free for 14 days, without a credit card.
How much does Scanwiz cost by comparison?
Scanwiz costs €45 a month for up to 500 items and €145 for up to 2,000 items, each with unlimited users and a 10% discount for annual payment. Batches and expiry dates are included from Growth. You can test it free for 14 days, without a credit card, and cancel monthly.
Does Inventory ONE work offline?
Inventory ONE doesn’t document an offline mode. Scanwiz captures bookings and stocktakes offline and syncs them automatically as soon as there is a connection again.
Does Inventory ONE handle batches and expiry dates?
Consumables with minimum stock are documented; batches, expiry dates and size variants are not. Scanwiz tracks stock per batch with expiry dates from Growth and variants with their own stock per size on every plan.
Where does Inventory ONE store data?
In German data centres, processed under GDPR – just like Scanwiz. Inventory ONE is a GmbH based in Göppingen, Germany.
How up to date is this information?
As of 10 October 2026. The information on Inventory ONE comes from its pricing, home and feature pages; the sources are listed at the end of the page. If you spot a mistake, let us know.
Sources & method
We only compare what Inventory ONE publishes itself, accessed on 10 October 2026. Scanwiz prices exclude VAT; Inventory ONE’s pricing page doesn’t say whether its prices do. Information on Scanwiz comes from our pricing overview and feature pages, such as equipment management, batch management and stocktaking.
Inventory ONE is a trademark of Inventory ONE GmbH; this page is not affiliated with Inventory ONE. If you spot a mistake, let us know – we’ll correct it.
- Inventory ONE – Pricing – Basis 500 for €179, Pro 4,000 for €349, Big 10,000 for €699 a month with annual payment in advance; unlimited users; features per plan; 7-day trial without a credit card.
- Inventory ONE – Home page – Inventory ONE GmbH, Göppingen, Germany; equipment, tools and consumables with minimum stock; handover with confirmation, reservations, inspection dates; data centres in Germany; languages DE, EN, FR, IT; Excel import.
- Inventory ONE – QR, barcode and NFC – Scanning QR codes, barcodes and NFC tags by smartphone without extra hardware; labels optional.
More than 250 customers already trust Scanwiz
Tools and materials under control. From €45 a month.
Test the Inventory ONE alternative free for 14 days with your materials, your tools and your whole team – no credit card. Or let us show you Scanwiz in a personal demo.
4.9 out of 5 stars from more than 120 verified customer reviews
