Facilities Management Software for everything inside the building.

Facilities management software – often called facility management software – supports the day-to-day running of buildings. Large CAFM systems cover space, contracts and tickets. Scanwiz focuses on the physical side: spare parts, consumables, tools, assets, keys and equipment that needs regular inspection – recorded by QR code and booked on site in the app.

No – and that is deliberate. Scanwiz does not replace room data, contract management or service charge billing. It takes care of materials, assets, inspections and handovers. Without a CAFM, that is enough for many building maintenance firms and small FM teams; alongside a CAFM, Scanwiz complements it via Excel import and export or the REST API on the Business plan.

For building maintenance and janitorial services, FM service providers, property managers, schools and municipalities, and engineering teams in hospitals, hotels and companies – wherever materials, tools, keys and inspection-relevant equipment are spread across several buildings and a team works with them on site.

Yes. In facilities management, every building, mechanical room and service van becomes a storage location – locations and users are unlimited on every plan. The structure follows your daily work: building, area, location, item. Transfers between buildings are booked by scan, so you can always see what is where.

Yes. The Scanwiz app for iOS and Android has an offline mode: you scan and book in the mechanical room or the parking garage, and the data is transferred as soon as you have a connection again. Scanning works with the phone camera or with USB or Bluetooth handheld scanners. More on the barcode scanner page.

Key management is a classic facilities management task: you create keys and badges as equipment. Every time one is issued, a handover receipt with a digital signature on the screen is created – so it is always clear who has had which key since when, and the full history stays with the key. More on the handover form page.

Anything that recurs: fire extinguishers, ladders, electrical equipment, ventilation filters – and also rounds and walk-throughs with no asset at all. The interval runs by calendar or meter reading, the person responsible is reminded in time, the inspection follows a checklist, and the report goes into the asset’s logbook. More on the maintenance & inspections page.

For the materials, tools and inspection side of building maintenance, yes: stock, inspection dates, rounds, defect reports and key handovers all run in the app. Tenant communication, dispatch planning and invoicing are not covered by Scanwiz – for those, you keep the systems you already use.

You set up your buildings, areas and locations and import items and equipment from Excel. Then you print QR labels straight from Scanwiz and attach them to shelves, devices and fire extinguishers. For inspections, you create templates with an interval and checklist; existing inspection data can be brought in by import. On the Growth plan, we set this up together with you during personal onboarding. More on the create QR code labels page.

Technical facility management covers everything that keeps building services running: maintenance and inspection of systems such as heating, ventilation, elevators or fire protection, upkeep and repairs, and the supply of spare parts. Scanwiz supports exactly this operational part: inspection dates per asset, spare parts with minimum stock in the mechanical room and a complete history of who inspected or replaced what, and when.

Yes. Every inspection is stored in the asset’s logbook with inspector, time, result and checklist – with a photo and signature if needed. The logbook can be printed as a whole, and individual reports are available at any time. You attach manuals, certificates and external inspection reports as files directly to the asset, so everything is in one place for an audit.

Yes. As well as QR labels, NFC tags can be linked to an asset: hold your phone to the tag and the asset opens in the Scanwiz app – on iOS and Android. That is handy in mechanical rooms and anywhere a label could get dirty or worn. You can print QR labels straight from Scanwiz whenever you need them.

Yes. Because users are unlimited on every plan, you can also give external contractors or cleaning teams their own login. User roles define who can see and book what – for example, an electrician can record inspections but cannot correct stock levels. Alternatively, you only record the handover of keys and devices to contractors, with a signature on the screen.

Plans start at $49 per month for up to 500 items (Starter). Growth costs $165 per month for up to 2,000 items, and Business is available on request; annual payment comes with a 10% discount. Users and locations are unlimited on every plan – every building and every team member at no extra cost. You can try it beforehand free and without obligation, no credit card.