Comparison · Inventory with or without ERP
Inventory management without ERP: Scanwiz vs. ERP inventory module.
Do you need an ERP such as bexio, weclapp, Odoo or Proffix to run your stockroom? Not if you mainly manage materials, spare parts and tools. Scanwiz is inventory management without ERP: unlimited users, scanning by smartphone, offline mode and cancel monthly – alongside the accounting you already use. Every statement about the ERP systems is sourced.
Data as of 1 November 2026 · Sources & method · All comparisons
At a glance
Inventory management without ERP: six differences.
An ERP is the right choice when sales, purchasing and accounting should run in one system. If you mainly want to keep materials, spare parts and tools under control in your own business, you don’t need an ERP for that. We compared Scanwiz with the inventory in bexio, weclapp, Odoo and Proffix.
What you buy
Who can book
Getting started
In the stockroom and on the road
An iOS and Android app that scans with the camera or a scanner – offline too, bookings sync later.
Tools & inspections
Part of your stock: check-out to people, vehicles and sites with signature, inspection intervals with reminders on the same item.
ERP inventory is built for goods that are bought and sold. Tool check-out with a receipt and inspection deadlines are not documented for the systems compared; Odoo offers a separate Maintenance app.[5]
If you already have one
Cost calculator
What does your inventory cost in the first year?
What does inventory management without ERP cost compared with the inventory module of an ERP? Choose an ERP and set how many items you manage and how many people book. We calculate with list prices. With an ERP you also pay for sales, purchasing and accounting – not a drawback, just a different product.
Determines the Scanwiz plan. For the ERP systems, the number of items doesn’t affect the price.
Everyone with their own login – in the stockroom, the workshop or on site.
Scanwiz
Starter
–in the first year
bexio
–
–in the first year
List prices according to the vendors or price lists, as of 1 November 2026, net in the vendor’s currency (euros or Swiss francs, not converted).[1][4][5][6] Not included: implementation by partners, add-ons, hardware, database licences and taxes. Abacus doesn’t publish list prices and is therefore not in the calculator.[7]
Day to day
Run your inventory where the material is.
An ERP thinks in documents: an order becomes a delivery note, the delivery note becomes an invoice, and the inventory is booked automatically along the way.[2] That’s powerful when you sell goods. In trades, workshops or practices, however, material is usually taken, used and reordered – without any document being created.
That’s exactly what Scanwiz is built for: withdrawals by scan at the shelf or in the van, tool check-out to people and sites with a signature, inspection deadlines on the equipment, stocktaking without paper – even in a basement with no signal. Your accounting stays where it is.
Inventory management without ERP doesn’t mean less order: you still get minimum stock levels, order lists per supplier, batches and expiry dates, stocktaking and reports – just without the document flow you don’t need for material used in your own business.
- Any smartphone or tablet, plus USB and Bluetooth scanners
- Book offline, synced automatically as soon as there’s signal again
- Unlimited users, cancel monthly
Feature comparison
Inventory management without ERP: nineteen criteria in detail.
Based on the pricing and feature pages of bexio, weclapp, Odoo and Proffix. Where the systems differ, we name them individually. Anything not documented is marked as “not documented” – not as missing.
| Criterion | Scanwiz | ERP inventory |
|---|---|---|
| Getting started & cost | ||
| Price for inventory | €45 / €145 per month, inventory in every plan | |
| Users | Unlimited on every plan | |
| Implementation | Self-service via Excel import; personal onboarding from Growth | |
| Contract term | Cancel monthly | |
| Inventory & materials | ||
| Scanning with a smartphone | App for iOS and Android, plus USB and Bluetooth scanners | |
| Working offline | Recorded offline, synced automatically | Not documented for bexio, weclapp and Proffix; Odoo only bridges short interruptions[5] |
| Storage locations | Unlimited: shelf, van, site box | Storage bins and shelves (e.g. weclapp); van stock not documented[3] |
| Minimum stock & reordering | Per item and location, order list per supplier from Growth | |
| Batches & expiry dates | From Growth: stock per batch, expiry alerts | |
| Stocktaking by scan | Four types, including blind and offline | |
| Order-based reservation | Assignment to a site or project | Material is reserved and booked out from orders automatically[2] |
| Tools & equipment | ||
| Check-out to people | Assignment to person, vehicle, site – with return | Not documented |
| Handover with signature | Digital signature, PDF receipt on the profile | Not documented for tool handovers |
| Inspection deadlines | Intervals per item, reminder, checklist, record | Odoo: separate Maintenance app for equipment; not documented for the others[5] |
| Material requests from the team | Catalogue, reservation, pick-up with signature Business | Not documented |
| Sales & accounting | ||
| Orders, delivery notes, invoices | Not offered | |
| Financial accounting | Not offered | |
| Web shop & marketplaces | Not offered | |
| Technology | ||
| AI & interfaces | AI Connect (MCP) read access out of the box; REST API on the Business plan | APIs available; with Proffix the REST API is paid and requires SQL Server[6] |
On parMinimum stock with reordering · Stock per item and location[1][3]
“Since introducing Scanwiz, we have a much better handle on material management: stock levels are traceable at any time, and withdrawals and deliveries are documented properly.”
Decision guide
Do you need an ERP – or is inventory software enough?
An ERP isn’t a mistake, just sometimes too much. Here’s how to find out whether inventory management without ERP is enough for your business.
Scanwiz is enough if …
- you manage materials, spare parts, consumables or tools in your own business and don’t resell them.
- everyone should book with their own login, without a per-user licence.
- your accounting or trade software should stay as it is.
- tools should carry handover, signature and inspection deadlines on the same item.
- you want to start in days, not months.
An ERP fits if …
- you sell goods and delivery notes, invoices and stock belong together.
- purchasing, inventory and accounting should mesh automatically.
- you connect web shops or marketplaces.
- you manufacture and need bills of materials and production orders.
- you want to move accounting and payroll into a new system anyway.
Already using bexio, Abacus or an ERP?
Then you don’t need to replace anything. Many businesses write invoices and keep their books in their existing system and run inventory with materials and tools in Scanwiz. The two systems run separately; there is no ready-made integration, and you import your items once via Excel. More on the difference with Odoo in our Scanwiz vs. Odoo comparison.
Getting started with Scanwiz
Set up your inventory in an afternoon.
Inventory management without ERP also means: no ERP project, no partner. Your item list – from Excel, from your wholesaler or as an export from your accounting – is the template for Scanwiz. On the Growth plan, we set up categories, locations and the first profiles together with you during personal onboarding.
- 01
Prepare your list
Compile items with name, category, barcode and stock level in an Excel sheet.
- 02
Import
Bring the file in via Excel import: items, categories, locations, quantities and values.
- 03
Scan
Existing barcodes work right away. Where there are none, you print QR labels for items or locations.
- 04
Count
The first stocktake by scan checks the imported figures and serves as your opening stock.
FAQ
Inventory management without ERP – quick answers.
Can I manage inventory without an ERP?
Yes. If you manage materials, spare parts, consumables or tools in your own business, you don’t need an ERP for it. Specialised inventory software like Scanwiz covers stock levels, locations, minimum stock, stocktaking and tool check-out, while invoicing and accounting stay in your existing system.
What is an ERP inventory module?
An ERP inventory module is the inventory part of business software such as bexio, weclapp, Odoo, Proffix or Abacus. It tracks stock, locations and movements and is closely linked to orders, delivery notes, purchasing and invoices. It is usually licensed together with the ERP per user.
Which inventory management without ERP suits trades and SMEs?
For trade businesses, workshops, practices and SMEs that manage materials and tools in-house, lean inventory management without ERP with a smartphone app, offline mode and tool check-out is a good fit. Scanwiz offers this with unlimited users from €45 per month, with a 14-day free trial.
When do I need an ERP after all?
An ERP pays off when you sell goods and orders, delivery notes, invoices, purchasing and accounting should mesh automatically – for example in wholesale and retail, with a web shop or in manufacturing with bills of materials.
What does inventory in an ERP cost?
Inventory is usually part of an ERP package licensed per user. According to the vendors, bexio costs CHF 35 to 119 per month for 1 to 25 users, weclapp ERP Trade €163 per user and month when paid yearly, Odoo Standard €24.90 per user and month, and Proffix item and inventory management costs a one-time CHF 908.50 per concurrent user. Implementation costs often come on top.
What does Scanwiz cost by comparison?
Scanwiz costs €45 per month for up to 500 items and €145 for up to 2,000 items, each with unlimited users and 10 % off when paid yearly. Batches and expiry dates are included from Growth. You can try it free for 14 days, without a credit card, and cancel monthly.
Can I use Scanwiz together with bexio or my ERP?
Yes. Invoicing and accounting stay in bexio, Abacus or your ERP, while you manage materials and tools in Scanwiz. The two systems run separately; there is no ready-made integration. You import your items once via Excel.
Does Scanwiz replace an ERP?
No. Scanwiz doesn’t offer orders, invoicing, accounting or web shop integrations. Scanwiz replaces the inventory module for businesses that manage their materials and tools, not the entire ERP.
How up to date is this information?
As of 1 November 2026. Information on the ERP systems comes from the vendors’ pricing and feature pages and from public price lists; the sources are listed at the bottom of the page. If you spot a mistake, let us know.
Sources & method
We only compare what the vendors publish themselves or what public price lists and industry portals document, retrieved on 1 November 2026. We compare the inventory in an ERP with Scanwiz – not the entire ERP. Details on Scanwiz come from our pricing overview and feature pages, such as equipment management, batch management and stocktaking.
bexio, weclapp, Odoo, Proffix and Abacus are trademarks of their respective owners; this page is not affiliated with them. If you spot a mistake, let us know – we’ll correct it.
- bexio – Plans & prices – Basic CHF 35 (1 user), Advanced CHF 42 (2), Optima CHF 69 (5), Ultimate CHF 119 (25) per month paid yearly, CHF 10 more paid monthly; inventory management in all plans; bexio Go app with no documented inventory function.
- bexio – Inventory management software for SMEs – Inventory linked to orders, delivery notes and invoices, automatic reservation, display of goods to reorder.
- weclapp – Inventory functions in ERP Trade and the Warehouse Management add-on – Basic functions including serial and batch numbers and storage bins in ERP Trade; mobile warehouse app only with the Warehouse Management add-on.
- Capterra – weclapp pricing – ERP Trade €163 per user and month (yearly), €179 paid monthly according to the weclapp pricing page; shop and marketplace integrations in ERP Trade.
- Odoo – Pricing – Standard with all apps (including Inventory, Barcode, Maintenance) per user and month, discounted in the first year; euro prices and offline behaviour in our Scanwiz vs. Odoo comparison (as of 7 October 2026).
- Proffix Px5 – purchase price list, April 2026 (via partner) – Item and inventory management CHF 908.50, address management CHF 483.00 one-time per concurrent user; volume discount up to 50 %; update fee 18 % per year; apps free, REST API paid, MS SQL Server separate.
- erp-software.org – Abacus Business Software – Swiss all-in-one ERP, implemented through a dense partner network, prices on request from the vendor.
More than 250 customers already trust Scanwiz
Stock under control. No ERP project.
Try Scanwiz free for 14 days with your materials, your tools and your whole team – no credit card and no need to change your accounting. Or let us show you Scanwiz in a personal demo.
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